{"id":3185,"date":"2023-08-31T14:35:12","date_gmt":"2023-08-31T14:35:12","guid":{"rendered":"https:\/\/solutionsgate-business.com\/?page_id=3185"},"modified":"2023-08-31T15:11:11","modified_gmt":"2023-08-31T15:11:11","slug":"organize-events","status":"publish","type":"page","link":"https:\/\/solutionsgate-business.com\/ar\/organize-events\/","title":{"rendered":"Organize Events"},"content":{"rendered":"
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Let us
\nChart your way
\nTo the Future!<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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WE OFFER PIONEERING AND DISTINGUISHED IDEAS IN THE FIELD OF ORGANIZING EVENTS AND CONFERENCES, AND TURN CREATIVE IDEAS INTO REALITY, WHILE HARNESSING OUR EXPERTISE AND RESOURCES TO ORGANIZE AN EVENT FULL OF CREATIVITY.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tOrganizing Events<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\tThe steps of organizing events may seem like a very cumbersome task. There are a lot of tasks, from planning the\nevent budget, determining the guest list and rentng the hall, to hospitality supplies and other interrelated\nmaters.\nWhether organizing a small event or organizing a large conference, event planning is a huge task. Every event, no\nmater how simple or complex, requires detailed planning and organization.\nTo ensure that any event is successfully organized, there are a number of steps that you must start thinking\nabout early to make it beter and as problem-free as possible, and this is what we o\ufb00er at Event Solutons,\nthrough this artcle we will try to share with you part of our experience in event management.<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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What are the steps for organizing events?<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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1- the purpose of the event<\/span>.
<\/span>Why are you evaluatng this event? It may seem obvious, but focusing on the purpose of the event from the start
will help you achieve your vision. It is also essential to define the audience you want to attract and start thinking
about the best ways to attract them through marketing and promotion.
If you’re thinking of a younger audience, you’ll likely find them on social media platforms like TikTok and Instagram
while more serious channels like Facebook and Twitter work better with older audiences.
2- Determine the event budget
Are you holding this event to make a profit or just to cover costs? Will the tickets be free or paid? Will the
reservation be made through the social media pages, or through designing a website or a special application for the
event? How many attendees are expected? What will your needs be? How many members of the organizing team?
How much will all this cost?
Whatever you decide, the answers to these questions will help you focus on the finances of your event.
3- Determine the date and place
Identifying these key details ahead of time means you’ll be able to share them with potential speakers or guests,
creating a more meaningful and valuable proposition.
Determine the most convenient time for your event, then start reaching out to potential venues, think about what
you are asking for from the venue (location, accessibility, kitchen facilities, licenses if needed…etc).
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What are the steps for organizing events?:<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u00a04- Determine the event schedule
Now is the time to think about the appropriate tming for each task, by crafing a schedule of events. Whether you are arranging a conference with several panel discussions and workshops or a promotional party, Counting every minute of the event will help you focus on the reservations and arrangements you need to make, the number of paragraphs needed, and define the tasks of sub-event management.
5- Talk to suppliers and speakers
Your next step to consider when defning the phases of event management is sourcing for suppliers. For example:
stylists, interior designers, food stylists, and others.
Much of the success of your event depends on your ability to find great people to work with. Now is the time to
start securing your needs, don’t put o\ufb00 this task for the last time!
6- Atractng sponsors for the event
Compile a list of ideal sponsors for the event, think carefully about what you want from them, and what you can
give in exchange for their support, whether that be branded merchandise or a word of sponsorship. It’s a
partnership, so come up with a mutually benefcial sponsorship proposal.
7- Health and safety measures plan<\/span>
If you’re hostng your event in person, make sure you cover all eventualites by conductng a risk assessment, and
developing a health and safety plan to protect suppliers and atendees from potental problems.
In these tmes – and due to the Corona pandemic – restrictons may mean social distancing measures or strict
personal protecton requirements and tools, so keep them in mind.
For virtual events, consider sharing the event’s code of conduct with atendees in advance of the upcoming day<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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What are the steps for organizing events?<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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8- Promotion
There is no one-size-fts-all marketing approach, so explore all promotional options available. The art of event management depends to a large extent on your skills in promotion and public relations management.
Campaigns and early shows are great ways to generate buzz.
You can also collaborate with sponsors when it comes to promoting, making acquisitions or giveaways on social media. Creating a unique Hashtag can be a great way to promote user-generated content.
9- Selling tckets
Next comes the task of selling tickets. Create di\ufb00erent types of access tickets at di\ufb00erent prices if possible. Create an event page that’s as inspiring as it is informative.
You can customize a special website for the event to make it more attractive. Consider refund optons, and monitor
sales to see how e\ufb00ectve your marketng tactcs are.
10- Send a reminder
Set aside some tme in the days immediately leading up to the event; To confirm the event date with attendees, by sending them an email with instructions on how to find the venue or how to log into the video hosting system.
Don’t forget to reach out to suppliers to confirm appointments, and ask speakers if they have any special requests.
Having these types of conversations in advance can save you valuable time in the day.
11- Refer to the list of \u201csmall extras\u201d for organizing the event Take a few minutes before the scheduled day to look at the event schedule and think if there is anything you
missed.
For example: road signs, rubbish bin bags scattered around the site, an extra copy of the attendance list can save you the embarrassment of the day, and backup copies of show content.
For virtual events, double-check your platform settings, such as which attendees or speakers can turn mics on or
o\ufb00, for a more polished presentation.
12- Measuring the success of the event Jot down key metrics such as attendance numbers, revenue, leads, and survey responses. As they say: \u201cWhat gets measured, gets managed.\u201d
By investing a small amount of time after each event, you can make those small adjustments to make the\u00a0 next event even more successful and exceed your goals.
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E-marketng and sponsorships:<\/span><\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Preparing the marketing plan, identifying its audience, and implementing it through:
1. social media (Facebook – Twitter – Instagram – Snapchat – YouTube)
2. Short Message Service (classified databases)
3. Email (classified databases)
4. Media campaigns (TV – radio – satellite channels – newspapers and magazines – roads and billboards)
5. Telemarketing
6. Direct meetings and visits.<\/span><\/p>

Planning and recording<\/span><\/strong><\/p>

1. Determine the target numbers
2. Programming for registration and pre-paid links
3. Hardware supply
4. Self-service machines
5. Printers
6. Barcode readers
7. Audience walk breaks
8. Registration team (programmers – operation technicians – reception team \u201cmen-women\u201d)
8. Prints of cards and comments.<\/span><\/p>

Prints, Design and Gifs<\/span><\/strong><\/p>

1. Creation of identity (logo – color environment – slogan words)
2. Publications design (identity – correspondence paper – internal notes – committee and entry cards – booklets –
folders – envelopes – external and internal panels – background – stand roll up)
Gifs (pens – \ufb02ash drives – bags – shields – glasses – caps – T-shirts – watches – stationery – customized gifs ..)<\/span><\/p>

Media and documentation<\/span><\/strong><\/p>

1. Arranging and preparing press conferences
2. Publishing through (newspapers – channels – radio stations)
3. Preparing, processing and publishing news coverage
4. Writing newspaper columns
5. Monitoring and analysis of the publication
6. Documentation (video – crane – photography – film production – promotion)<\/span>,<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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Each of these elements comes together in the master plan of your event. We at Event Solutons work with high
professionalism based on all previous steps to create a solid and implementable plan.<\/span><\/strong>
Do not hesitate to request our services by contactng us on the numbers provided.<\/span> <\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

Let us Chart your way To the Future! WE OFFER PIONEERING AND DISTINGUISHED IDEAS IN THE FIELD OF ORGANIZING EVENTS AND CONFERENCES, AND TURN CREATIVE IDEAS INTO REALITY, WHILE HARNESSING OUR EXPERTISE AND RESOURCES TO ORGANIZE AN EVENT FULL OF CREATIVITY. Organizing Events The steps of organizing events may seem like a very cumbersome task. […]<\/p>","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"footnotes":""},"class_list":["post-3185","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/pages\/3185","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/comments?post=3185"}],"version-history":[{"count":62,"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/pages\/3185\/revisions"}],"predecessor-version":[{"id":3251,"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/pages\/3185\/revisions\/3251"}],"wp:attachment":[{"href":"https:\/\/solutionsgate-business.com\/ar\/wp-json\/wp\/v2\/media?parent=3185"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}